Part-Time Administrative Assistant/Project Coordinator (Temp-to-Perm)

Location: Ellicott City, MD

Job Type: Part-Time | In-Office | Temp-to-Perm

Pay: Up to $25/hour

Schedule: Monday-Friday, 9:00 AM - 2:00 PM (with potential to grow to full-time)

A small construction services company in Elkridge is seeking a reliable and detail-oriented Part-Time Administrative Assistant to support daily office operations. This is a fully in-office role with the opportunity to convert to a permanent position and increase hours over time.

The ideal candidate has prior administrative experience with a construction company, strong communication skills, and the ability to work professionally in a fast-paced, small-team environment. This role works closely with ownership and field staff and requires resilience, attention to detail, and clear communication.

Key Responsibilities

• Answer and manage incoming phone calls; take accurate messages
• Log, track, and update construction jobs using internal systems and spreadsheets
• Prepare and process construction invoices (AIA and standard invoicing), including follow-up collection calls
• Process incoming payments, deposits, and checks
• Open, sort, and distribute daily mail
• Coordinate utility notifications with Miss Utility
• Create and maintain job packets, project folders, and documentation
• Assist with job scheduling and administrative tracking
• Maintain DOT, OSHA, and vehicle compliance documentation
• Coordinate driver compliance and track required renewals
• Collect and organize employee timesheets (no payroll processing)
• Assist with job costing, contracts, and inventory tracking
• Order office supplies and maintain office equipment
• Communicate effectively with management and field employees

Qualifications

• High School Diploma required; some college preferred
• Minimum of 5 years of administrative experience
• Construction or trades industry experience
• Strong communication and organizational skills
• Proficiency with Microsoft Word, Excel, and Outlook
• Experience with construction invoicing systems (AIA forms preferred)

Benefits Summary (Upon Hire)

• Health insurance available after eligibility period
• Retirement plan with employer contribution
• Paid sick time and vacation accrual
• Paid holidays (once eligible)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.